Scheduling Timed and Live Auctions

To create the auction, click Add New Auction

This can be done either by the plus icon in the top menu, or via the Add New Auction button on the Auctions menu.

Catalogue Launch

This field is not mandatory. It is purely an informative date if you wish to communicate to clients when you are planning to publish the auction catalogue on the website. It will show in the Auction Details section on the web module when the auction is in the planned state.

Aftersale Deadline

This field is only necessary if you plan to offer all unsold lots in a separate online aftersale auction once the regular auction has concluded. This date and time is when the aftersale auction will be closed for offers.

Shipping Date

Again, this field is not mandatory. If you plan to offer shipping and would like to communicate to buyers that the lots will be completed on a specific date, then enter it here.

Settlement Date

The date entered here will show as the Due Date on the settlement PDFs.

Date

For each auction day, select the date (the dates don’t have to be consecutive, you could have a gap between days).

Start

Pick the Start time. For both Live and Timed auctions, this is purely an informational field to communicate to clients when the day will begin.

End

Pick the End time. For Timed auctions this is very important as each lot has its own end time and countdown timer, we need to choose when the last lot will end, to calculate when the other lots will be scheduled to end.

For Live auctions this is less important. As we don’t necessarily know when an auction, or auction day, will end in a live auction, the optional time entered here can serve as a guide to bidders.

First lot of the day

This field is available for every day after day one. The number entered in this field tells us where in the catalogue an auction day ends and where the next day begins. So if we enter in 101 for the first lot of the day for day two, then day one will contain lots 1-100 and day 2 will contain 101 onwards. If there is a third day, we will again specify which lot we want to be the first lot of the day. 

It must be a high number than the first lot of the day of the previous day.

Description

When planning an auction that covers more than 1 day you can add a description to each day to communicate to clients what will be sold on each day. This will display above the catalogue when the auction is in progress and in the Auction Details when the auction is in the planned state. This field is optional and is not necessary in a one day sale.

It is also possible to filter the administration Catalogue screen by the auction day, so you only see the lots part of the selected day.

Date

For each ‘day’ added, choose the same date. In the example here day 1, 2 and 3 are all 18 Oct 2021

We can choose the start and end time for each of these sessions. For a live auction the start time will most likely be more relevant and accurate than the end time.

When can then show what is being sold during each ‘day’ (session) by using the Description field.

As before, we need to specify the First lot of the day (session) for day two (session) onwards.

Once this is completed, here is how the sale information is would display online.

Administration Catalogue

Administration Catalogue

Web Catalogue

Web Catalogue